Contract Recruiting Coordinator Admin Support

Who You Are

• An organized, detail-oriented operator who enjoys turning recurring work into clear, reliable processes.
• A clear communicator who can influence partners across Recruiting, HR, Legal, and Finance and move work forward without formal authority.
• Comfortable handling confidential employee and candidate information with discretion and sound judgment.
• Able to manage a high volume of requests without losing track of details, deadlines, approvals, or follow-up.
• Able to see patterns in a lot of noise and focus on what matters most.
• Systems-minded and comfortable working in an ATS (Greenhouse preferred), spreadsheets, and AI tools, and quick to build simple trackers, templates, or workflows that make work easier.
• Experience in recruiting operations, HR operations, People Operations, or a similar administrative role.

What We Need

• Support recruiting operations work across areas such as offers, contractor operations, requisition setup and job maintenance, Greenhouse administration and interview scheduling with priorities that may shift as team needs evolve.
• Spot recurring issues or themes across workflows and bring forward practical recommendations, not just problems.
• Keep records, handoffs, and follow-up accurate across Recruiting, HR Operations, Legal, Finance, and hiring teams.
• Contribute to documentation, tracking, and process improvements that make recurring work easier to scale.

What You Will Learn

• How recruiting operations work at a fast-growing AI hardware company.
• Hands-on experience across offers, contractor operations, and Greenhouse administration.
• How to partner across Recruiting, HR, Legal, and Finance to move sensitive work forward accurately.
• How AI and automation are starting to change recruiting operations work.