Accounts & Admin

About ZoTok.ai

ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp, helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.

About the Role

We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts, someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement, including creating fun content for our Instagram and LinkedIn.

This role is ideal for someone who is not looking to be boxed in, someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.

What You Will Do

• Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally, including sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility.
• Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments.
• Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports.
• Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy.
• GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team.
• Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes.
• Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures.
• Office Upkeep: Oversee day-to-day office operations, including housekeeping, facility coordination and ensuring a clean, functional workspace.
• Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out.
• Asset Register: Maintain an accurate register of office and IT assets, including issuance, returns and condition tracking.
• Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed.
• HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities.
• Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events.
• Social Media Content: Capture moments from team events and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. Comfort with Reels/Shorts is a big plus.
• Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts.

What We Are Looking For

• Experience: 1.5 to 3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage.
• Education: B.Com, BBA or any graduate. Commerce background preferred.
• Tally: Proficiency in Tally ERP / Tally Prime is essential.
• Accounts Knowledge: Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking.
• MS Office: Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting.
• Social Media Enthusiasm: Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required.
• Attitude: Organised, proactive and cheerful, with a genuine enjoyment of contributing to a positive office culture.
• Communication: Good verbal and written communication in English and Telugu / Hindi.

Why ZoTok?

You will not be a back-office person here. Your accounts work keeps the company running, your admin support keeps the office humming, and your energy on social media keeps the team proud. Immediate joiners preferred.