Executive Administrative Assistant

What You’ll Do

• Provide direct day-to-day support to our CEO and leadership team
• Manage executive calendars, meetings, client lunches, and scheduling
• Coordinate travel and companywide meetings as needed
• Handle outreach and follow-up on behalf of the CEO
• Prepare, proofread, and coordinate contracts and business documents
• Work with our external accounting firm, vendors, and other business partners
• Track priorities, action items, contracts, and follow-ups
• Assist with proposals, RFPs, client business reviews, research, and special projects
• Help keep executive and company information organized and moving forward

What We’re Looking For

• Minimum of 5 years Previous Executive Assistant or senior-level administrative experience
• Experience supporting a CEO, founder, or senior executive preferred
• Excellent organizational, calendar-management, and communication skills
• Strong attention to detail and proofreading skills
• Someone who is proactive, resourceful, and comfortable working independently
• Strong judgment and discretion when handling confidential information
• A quick learner who can stay calm and organized when priorities shift
• Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology