Student Associate - Accounts Payable - Liberty (Reno)

Position Overview

As a Student Worker on the Accounts Payable team, you will work under the direct supervision of AP team members and leads, learning the invoice-to-pay process using Stampli, our AP automation platform. This is an entry-level, hands-on learning role. You will support the team with day-to-day invoice tasks, receive regular guidance and feedback, and gradually build your skills in accuracy, accountability, and teamwork. No prior AP experience is required.

Key Responsibilities

• Invoice Support (Under Direct Supervision):

  • Assist the team with entering and routing vendor invoices in Stampli, following established procedures.
  • Check invoice details (vendor, amount, PO number) against checklists and have your work reviewed before it moves forward.
  • Flag errors, duplicates, or missing information to a team member for review and resolution.

• Team & Vendor Support:

  • Help the team respond to vendor and internal questions by gathering information or drafting responses for review.
  • Use Stampli's in-invoice messaging to follow up on items as directed by your supervisor.
  • Assist with collecting vendor documents, such as W-9s, under the guidance of team members.

• Workflow Coordination:

  • Help track invoices through the approval process and notify the team of items nearing due dates.
  • Support team members during payment runs and month-end by completing assigned tasks.
  • Escalate questions or exceptions to your supervisor rather than resolving them independently.

• Documentation & Organization:

  • Scan, file, and organize AP documents, including invoices, receipts, and supporting records.
  • Assist the team in updating SOPs and Stampli how-to guides, and follow them closely as you learn.

• Teamwork & Learning:

  • Work as part of the AP team, sharing workload and supporting deadlines together.
  • Ask questions, welcome feedback, and take direction well.
  • Communicate clearly and professionally, in writing and in person.
  • Bring a positive, team-first attitude and a willingness to learn.

Training & Support

• Hands-on Stampli training from experienced team members
• A designated supervisor or mentor for day-to-day guidance
• Regular check-ins and feedback to support your growth

Qualifications

• Currently enrolled in college (Accounting, Finance, Business, or related field preferred) with availability of 30 hours per week - Tuesdays and Thursdays are a must.
• Attention to detail and comfort working with numbers
• Basic Excel skills; AP or ERP experience not required
• Eagerness to learn, follow procedures, and work as part of a team
• ITS will work with your school schedule but prefer schedules that can be in the office earlier in the day (e.g., 3 days a week from 7am - 1pm).
• Strong interest in logistics, supply chain management, or customer service.
• Detail-oriented with excellent organizational skills.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Proficiency with technology and the ability to learn new systems quickly.
• Positive attitude and high energy with a desire to contribute to a team.
• Strong problem-solving skills and ability to prioritize tasks.
• Ability to work independently and manage time efficiently.

Skills & Attributes

• Communication Skills: Strong written and verbal communication for customer-facing and team communication.
• Attention to Detail: Ensuring that all records, documents, and data are accurate.
• Customer Focus: A passion for delivering excellent customer service.
• Technology Proficiency: Comfortable with software tools and technology, and ability to learn new systems.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Team Player: Willingness to collaborate and participate in team-driven goals and activities.

Program Structure

• Orientation: One week of ITS Training (hands-on/in classroom) introducing company systems, shipment tracking tools, and customer service procedures.
• On The Job Training: On-the-job training in shipment tracking software, customer communication strategies, and data integrity best practices.
• Mentorship: Pairing with a senior team member for ongoing support, guidance, and professional development.
• Project Work: Opportunities to take ownership of specific tasks or projects to improve shipment tracking or customer service processes.
• Student Workers: Logistics Sales function as entry-level LAs.
• Talent Acquisition: Assigns students to teams based on business need, incorporating it into internal talent planning meetings.
• Training Rotation: Ideally, students will attend the first week of training to get familiar with vocabulary, terminology, equipment types, Loop, and DART training.