Office Coordinator

About Us

Concord isn't your typical consulting firm. Our mission is to create a difference for our clients with data, analytics, and AI. We have a high-performing team that works collaboratively to make that happen. Our in-office environments are critical for the teams, serving as points of connection, development, and team culture.

About the Role

We are seeking a part-time Office Coordinator/Administrator to support the daily operations of our Kansas City office, located in Parkville. This is a hands-on role encompassing front desk responsibilities, facilities coordination, and team event planning.

The ideal candidate is organized, dependable, and able to manage multiple priorities in a dynamic environment. A proactive mindset and strong sense of ownership are essential to success in this role.

What You Will Be Doing

• Greet and assist employees, visitors, and callers; be the first friendly face (or voice) people encounter.
• Handle office opening and closing procedures, while maintaining building security protocols.
• Keep supplies stocked, including office materials, pantry, and beverage, through online orders and occasional store runs.
• Keep shared spaces tidy and functional: reception, break rooms, kitchen, and conference rooms.
• Coordinate logistics for team lunches, meetings, and vendor deliveries, including setup and cleanup.
• Help plan and execute team events and office activities that bring people together.
• Manage relationships with building vendors and maintenance contractors, from scheduling through project wrap-up.
• Handle incoming mail, packages, and post office coordination.
• Drive office operational planning and documentation, including conference room bookings, shared desk scheduling, training coordination, etc., and support the facilities budget.
• Pitch in on data entry, ad hoc projects, and general operations support as needed.

What We Are Looking For

• Prior experience in office administration, coordination, or a similar role. Candidates with less experience but a strong track record of initiative are encouraged to apply.
• Self-starter who takes initiative and follows through without needing to be closely managed.
• Ability to thrive in a dynamic environment where priorities shift and no two days look the same.
• Strong organizational and communication skills; professional and personable with both internal teams and external vendors.
• Reliable and detail-oriented, consistently follows through on commitments.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, MS Forms).
• Comfortable with general technology and audio/visual setup; if a tool is unfamiliar, demonstrates the initiative to learn it independently.

Schedule

This is a part-time role, typically 20-25 hours per week, with a general schedule of Monday-Friday from 8:30 am - 1:30 pm, with the possibility of shorter Fridays.

Due to team events, client visits, and other office needs, this role can occasionally run later in the day. We offer schedule flexibility when needed; the priority for this role is ensuring smooth day-to-day operations of the office.

Additional Details

• Compensation: $25/hr W2.
• Work authorization: Must be legally authorized to work in the United States without company sponsorship now or in the future.
• Interview process: Initial recruiter screen, in-office interview, final interviews with leadership.

Concord is an execution partner helping organizations drive digital transformation, modernization, and scalable technology solutions. We deliver results that solve real business challenges. We operate globally and are growing fast, shaping the future of technology. Join a team trusted by top companies to drive strategic growth and operational excellence!