Finance & Accounts Manager

Key Responsibilities

Financial Accounting, Reporting & Business Finance

• Lead the complete US accounting, financial reporting, and management reporting function, ensuring accurate and timely monthly, quarterly, and annual financial statements.
• Review and oversee Profit & Loss, Balance Sheet, Cash Flow Statement, General Ledger, reconciliations, and all supporting financial schedules.
• Ensure proper revenue recognition, expense classification, accruals, prepaid expenses, depreciation, journal entries, and balance sheet reconciliations in accordance with US GAAP and company policies.
• Lead month-end and year-end closing processes, ensuring financial records are accurate, complete, properly documented, and delivered within established timelines.
• Prepare and present monthly management reporting packages to ownership and senior leadership, providing clear visibility into overall financial and operational performance.
• Analyze revenue, gross margin, operating expenses, EBITDA, cash flow, and profitability to identify trends, risks, cost variances, and opportunities for improvement.
• Develop client, project, department, and business-unit profitability analysis to support better commercial and operational decision-making.
• Translate financial data into actionable insights and recommendations for senior leadership, supporting strategic planning, cost optimization, profitability improvement, and business growth.

Budgeting & Forecasting

• Lead the annual budgeting process across business functions.
• Prepare rolling forecasts and periodic financial projections.
• Monitor actual performance against budget and forecast.
• Analyze significant variances and work with department heads on corrective actions.
• Develop revenue, expense, headcount, and cash flow forecasts.
• Support scenario planning and financial modeling for business growth initiatives.

Accounts Payable, Receivable & Working Capital Management

• Oversee end-to-end Accounts Payable and Accounts Receivable operations, including vendor invoices, customer billing, collections, cash application, and payment processing.
• Ensure vendor invoices and customer billing are accurate, properly approved, correctly coded, supported by documentation, and processed in line with contractual and company requirements.
• Monitor vendor aging, payment schedules, upcoming obligations, receivables aging, and Days Sales Outstanding to maintain healthy working capital and cash flow.
• Establish and maintain controls to prevent duplicate, incorrect, unauthorized, or delayed payments and billing errors.
• Prioritize vendor payments based on due dates, cash availability, and business requirements while maintaining strong vendor relationships.
• Coordinate with operations, sales, client-facing teams, vendors, and customers to resolve billing, payment, and collection issues.
• Provide regular visibility to leadership on outstanding payables, receivables, collection risks, payment priorities, and working capital performance.

Cash Flow Management

• Maintain strong visibility into the company's daily and projected cash position.
• Prepare weekly, monthly, and rolling cash flow forecasts.
• Manage working capital requirements.
• Monitor bank balances, payment obligations, customer collections, and liquidity requirements.
• Coordinate banking relationships and banking transactions.
• Recommend actions to optimize cash utilization and working capital.

Taxation & Regulatory Compliance

• Coordinate with external CPAs and tax advisors for federal, state, and local tax requirements.
• Ensure timely completion of tax filings, supporting schedules, and regulatory requirements.
• Support sales tax, payroll tax, income tax, and other applicable compliance activities.
• Maintain appropriate documentation required for audits and tax reviews.
• Monitor changes in accounting and regulatory requirements that may impact the organization.

Internal Controls & Risk Management

• Establish and maintain strong financial policies, processes, and internal controls.
• Implement appropriate segregation of duties and approval authorities.
• Regularly review financial processes for control weaknesses and operational risks.
• Develop controls around payments, banking, vendor management, expense reimbursement, and financial reporting.
• Ensure finance SOPs and approval matrices are documented and followed.
• Support fraud prevention and financial risk management initiatives.

Audit & External Stakeholder Management

• Coordinate annual financial audits and reviews.
• Serve as the primary finance contact for external CPAs, auditors, banks, financial institutions, and advisors.
• Prepare requested financial schedules and supporting documentation.
• Ensure audit observations are addressed and corrective actions are implemented.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• CPA, CMA, MBA Finance, or equivalent professional qualification preferred.
• 10+ years of progressive Finance and Accounting experience.
• Minimum 4+ years in a Finance Controller, Head of Finance or similar leadership position.
• Strong understanding of US GAAP.
• Strong experience with financial reporting, budgeting, forecasting, AP, AR, cash flow management, and financial controls.
• Experience working with external CPAs, auditors, banks, and tax advisors.
• Strong knowledge of Microsoft Excel and financial modeling.
• Experience with accounting platforms such as QuickBooks, Xero or similar systems.
• Strong analytical and problem-solving capabilities.
• Excellent written and verbal communication skills.