Accounts Payable Specialist

ApplyBoard simplifies the study abroad application process by connecting international students, international student advisors, and educational institutions on one personalized platform. For more than a decade, ApplyBoard's team members have been dedicated to breaking down barriers to international education, while thriving at a company that invests in their career growth. Our six core values guide us in our mission to educate the world, and are the foundation of our company culture. As an organization built on diversity, our team members are representative of the students we support.

The Opportunity:

ApplyBoard is seeking an Accounts Payable Specialist to support one of our school partners with payment processing and disbursement operations. This role is responsible for ensuring timely, accurate, and controlled processing of vendor payments and refunds, while maintaining strong financial controls and a high level of service for internal stakeholders.

You will play a key role in managing payment workflows, supporting reconciliations, and ensuring that disbursement processes are efficient, compliant, and scalable.

What You'll Be Doing Every Day:

• Process accounts payable transactions and refund payments
• Generate, print, and distribute payments (checks and/or electronic payments)
• Void and reissue payments as needed, ensuring accurate ledger updates
• Handle inquiries related to payment status, distribution, and processing
• Expedite urgent or exception-based payments
• Execute daily positive pay processes and support fraud prevention controls
• Coordinate with internal teams for special handling or delivery of payments
• Maintain payment logs and tracking, including high-value payment monitoring
• Reconcile vendor statements and follow up on discrepancies
• Support accounts payable aging analysis and reporting
• Assist with credit card expense reconciliation and related processes
• Manage daily mail related to payments and financial documents
• Maintain accurate documentation and audit-ready records
• Support special projects and process improvement initiatives

What You Bring to the Table:

• 5+ years of experience in accounts payable or a related finance function
• Strong attention to detail and accuracy in financial processing
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and sound business judgment
• Ability to maintain confidentiality and handle sensitive financial information
• Experience with ERP or financial systems (e.g., Workday or similar)
• Experience with payment controls such as positive pay or fraud prevention processes
• Familiarity with vendor reconciliation and AP aging processes
• Experience in a high-volume or growth-oriented environment

About ApplyBoard

ApplyBoard empowers students around the world to access international education. Our global team leverages cutting-edge technology to build innovative tools and share sector insights that support our network of international students and 1,500+ partner institutions. We've helped more than 1,300,000 students from over 180 countries with their study abroad journey so far, and we're just getting started.

Ready to join us? We're grateful for your interest in joining the ApplyBoard team. However, only select applicants will be contacted for an interview.

We may use artificial intelligence tools to support the hiring process, potentially while reviewing applications, analyzing resumes, or assessing applicant responses. These tools don't replace human judgment, and final hiring decisions are made by our team members. If you'd like more information about how your data is processed, please contact us.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.