Project Support Specialist

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project Support Responsibilities

• Take initiative in leading project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management - data entry including database management.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.
• Review project invoices for accuracy and completeness.
• Create cover sheets for invoices and submit invoices to clients electronically.
• Analyze project budgets and follow up with staff to address questions, variances, or needed updates.

Office Administrator Responsibilities

• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.
• Read and prioritize office manager emails to support timely follow-up and coordination.
• Plan and set up company participation at conferences and career fairs to support company growth.

What we're looking for:

• Bachelor's Degree preferred and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.