Data Operator

Job Description – Data Entry Operator

• Extract data from designated software systems and accurately enter it into predefined Excel templates and formats.
• Follow clearly defined standard operating procedures (SOPs) to perform data validations, system setup tasks, and documentation updates.
• Review, clean, and verify large volumes of data to ensure completeness, accuracy, and consistency.
• Maintain daily/weekly logs of completed work, issues encountered, and progress updates to supervisors.
• Identify discrepancies or missing information and flag them promptly for resolution.
• Ensure adherence to data privacy, confidentiality, and security guidelines at all times.
• Collaborate with internal teams as needed to clarify requirements or resolve data-related queries.
• Manage assigned workload efficiently, ensuring timely completion of tasks while meeting quality standards.
• Maintain complete documentation and follow organizational processes for all assigned tasks.
• Contribute to process improvement by highlighting recurring gaps, potential automations, or enhancements to templates/SOPs.

What skills do I need?

• 1–3 years of experience in data entry, administrative operations, or similar roles involving repetitive or structured tasks.
• Strong proficiency in MS Excel (sorting, filtering, basic formulas, formatting; advanced formulas are a plus).
• Basic computer literacy and comfort working with multiple software applications simultaneously.
• High attention to detail and accuracy in data entry and validation.
• Ability to follow detailed procedures and maintain consistency across repetitive tasks.
• Good written and verbal communication skills to share updates and clarify requirements.
• Strong time-management skills and the ability to work toward daily/weekly targets.
• Ability to maintain confidentiality and handle sensitive data responsibly.
• Comfortable performing manual, repetitive tasks with high levels of focus.
• Willingness to learn new tools, templates, and system workflows.
• Good problem-solving ability for identifying data mismatches or process gaps.
• Ability to work in a fast-paced environment across multiple tasks.

Good to have:

• Experience with ticketing systems or workflow management tools.
• Exposure to basic reporting or dashboarding.
• Familiarity with CRM or operations software.