Accounts Payable Specialist

Role Overview:

We are looking for an Accounts Payable Specialist to join our accounting team. In this role, you will be responsible for processing and maintaining accurate, timely accounts payable transactions. You will handle invoice processing and reconciliations, support month-end close activities, and work closely with the Accounts Payable Lead to uphold quality standards. You will also contribute ideas to improve processes within the procure-to-pay cycle and provide support for audit and compliance efforts.

How You'll Contribute:

General Invoicing & Vendor Management (60%)

• Process and record vendor invoices with accuracy and timeliness
• Ensure proper expense classification and GL coding
• Review invoice documentation for completeness, compliance and business purpose
• Resolve vendor discrepancies and correspondence in a timely manner
• Coordinate with department heads and stakeholders to clarify invoice details and obtain necessary approvals
• Create and maintain vendor master data in accounting systems
• Review and reconcile corporate credit card transactions and employee reimbursement requests

AP Operations (25%)

• Process vendor payments through ACH and Wire transfers with proper authorization
• Support investigation and resolution of payment issues associated with multi-currency and cross-border transactions
• Assist with monthly reconciliation of creditor accounts and vendor accruals
• Maintain documentation of internal controls and audit trail for vendor transactions

Accounting Operations & Reporting (15%)

• Support month-end financial statement preparation and reporting packages
• Assist with internal and external audit processes
• Create and post journal entries for expense reclassification and adjustments under supervision

What You'll Bring to Xometry:

Experience & Education

• Minimum 2-3 years of accounts payable and accounting operations experience
• University degree in Finance, Economics, Accounting or related field, or equivalent professional experience

Technical Competencies

• Solid Microsoft Excel skills including formulas, pivot tables and data analysis
• Proficiency with accounting systems and ERP platforms (SAP, NetSuite, or similar)
• Working knowledge of multi-GAAP frameworks
• Professional proficiency in English language (written and spoken); German is a plus

Regulatory & Functional Knowledge

• Understanding of European VAT requirements across multiple EU jurisdictions
• Knowledge of multi-currency payment processing and currency compliance
• Understanding of internal controls and audit requirements
• Familiarity with accounts payable best practices

Personal Attributes

• Strong attention to detail with commitment to accuracy in all aspects of work
• Reliable and organized approach to work with ability to manage multiple priorities
• Willingness to take initiative and learn from feedback
• Collaborative mindset with hands-on mentality and willingness to support team needs
• Good communication and interpersonal skills
• Adaptable to changing business needs and open to continuous improvement

Nice To Have:

• Experience with multi-subsidiary or consolidation accounting
• Prior experience with international payment processing
• Knowledge of German accounting principles and practices
• Experience in manufacturing or technology industry finance operations