Accounts Payable Lead

Job Summary

The Accounts Payable Lead is a key member of the accounting team, responsible for managing complex accounts payable processes and ensuring their accuracy and timeliness. This role involves handling advanced invoicing, leading month-end close activities, mentoring Accounts Payable Specialist, and driving process improvements within the procure-to-pay cycle. The AP lead will also act as a key support for audit and compliance efforts.

Key Responsibilities and Duties

Advanced AP Processing & Vendor Management (50%)

• Process complex 2-way and 3-way match invoices, ensuring accurate coding, proper approvals, and adherence to deadlines.
• Act as the primary point of contact for resolving non-routine vendor correspondence and payment discrepancies in a professional and timely manner.
• Collaborate closely with purchasing and other department heads to address processing issues and handle urgent payment requests and escalations.

Reporting, Audit & Compliance (30%)

• Prepare and own AP-related month-end close schedules, reconciliations, and reports.
• Assist the Senior AP Manager in monitoring and analyzing AP aging, GR/IR accounts, and other key performance indicators (KPIs).
• Take a lead role in gathering transaction samples and providing support for internal, external, and SOX audits.
• Ensure daily processes are in compliance with accounting policies and internal controls to safeguard company assets.

Process Improvement & Mentorship (20%)

• Identify opportunities and assist in the development and implementation of new procedures to enhance departmental workflow and efficiency.
• Participate in special projects, including system enhancements, automated invoice processing initiatives, and data validation.
• Provide training, guidance, and backup support to other AP team members as needed.
• Advise Accounts Payable Specialists on the proper handling of non-routine accounting transactions.