Quality Data & Documentation Intern

About Vecmocon:

Vecmocon incubated at IIT Delhi in 2016. We are a complete tech stack ecosystem to make electric vehicles intelligent, safer & smoother to drive. We specialize in providing OEMs with high-quality, locally manufactured components for electric vehicles, including Battery Management Systems (BMS), chargers, vehicle intelligence module, FOTA, software diagnostics etc.

1. Role Purpose

We are looking for a Quality Data & Documentation Intern to support the Quality team in maintaining accurate quality data, preparing and updating trackers, consolidating information from different sources, and supporting day-to-day documentation activities.

The role is suitable for a candidate who is organized, detail-oriented, comfortable working with Excel and documentation, and willing to learn about Quality Management Systems and automotive/EV manufacturing processes.

The intern will work closely with the Quality team and support routine data monitoring, reporting, follow-ups, documentation, and training-related activities.

2. Key Responsibilities

A. Quality Data Management

• Collect and capture daily/weekly quality data from relevant teams and manufacturing locations.
• Maintain and update quality databases and master files.
• Consolidate quality data from different sources into standardised formats.
• Ensure data accuracy, completeness, and timely updating.
• Highlight missing, incomplete, or inconsistent data to the concerned team members.

B. Tracker Preparation & Maintenance

• Prepare and maintain Quality-related trackers.
• Regularly update action trackers, issue trackers, rejection trackers, complaint trackers, and other departmental records.
• Monitor open actions and support routine follow-ups with responsible team members.
• Maintain proper revision and status of trackers.
• Support preparation of weekly/monthly quality reports.

C. Documentation Support

• Support the Quality team in preparation, compilation, formatting, and maintenance of documents.
• Maintain soft copies and records of Quality-related documents.
• Support document indexing and record-keeping.
• Assist in updating formats, checklists, reports, presentations, and other Quality documents.
• Ensure documents are maintained in the required format and location.
• Support basic documentation activities related to audits and QMS requirements.

D. Quality Team Coordination & Follow-up

• Conduct routine follow-ups for pending data and actions.
• Coordinate with internal teams for collection of required information.
• Maintain status of pending activities and communicate delays to the concerned person.
• Support the Quality team in routine administrative and coordination activities.
• Assist in preparing meeting notes, action points, and follow-up status where required.

E. Training & Quality Awareness Support

• Support the Quality team in preparing team training module plans.
• Help compile training requirements based on identified quality issues and recurring defects.
• Maintain training calendars and training records.
• Support preparation of basic training presentations and documents.
• Maintain attendance and training completion records.
• Assist in compiling training effectiveness records and feedback.

F. General Quality Support

• Support the Quality team in smaller routine activities that do not require significant technical expertise.
• Assist in preparation of presentations, reports, charts, and management review data.
• Support data preparation for internal/customer/supplier meetings.
• Assist in organizing Quality records and maintaining departmental databases.
• Take up other data, documentation, and coordination activities assigned by the Quality Lead/Manager.

3. Key Deliverables

During the internship, the candidate will be expected to:

• Maintain accurate and updated Quality trackers.
• Ensure timely compilation of daily/weekly/monthly Quality data.
• Maintain proper documentation and records.
• Support timely closure/follow-up of routine action items.
• Prepare basic Quality reports and presentations.
• Maintain training-related records and support training module preparation.
• Improve the accuracy, availability, and organization of Quality data.

4. Candidate Profile

Educational Qualification

• Pursuing or recently completed:
• B.Tech/B.E.
• Diploma
• B.Sc./BCA
• BBA/B.Com or equivalent
• Candidates from Mechanical, Electrical, Electronics, Industrial Engineering, Production, Quality, or related disciplines will be preferred.
• Freshers and students looking for a 4–6 month internship are encouraged to apply.

Required Skills

• Good working knowledge of MS Excel.
• Basic knowledge of MS Word and PowerPoint.
• Good data entry and data organization skills.
• Good attention to detail.
• Basic understanding of data compilation and reporting.
• Good communication and follow-up skills.
• Ability to maintain confidentiality and accuracy of company data.
• Willingness to learn Quality processes and documentation.

Good to Have

• Basic knowledge of Excel formulas, Pivot Tables, VLOOKUP/XLOOKUP, filters, and conditional formatting.
• Exposure to manufacturing, automotive, electronics, EV, or EMS environments.

5. Behavioral Competencies

The candidate should be:

• Detail-oriented and careful with data.
• Organized and systematic in maintaining records.
• Proactive in following up on pending information.
• Comfortable working with repetitive data-related activities.
• Good at coordinating with multiple team members.
• Willing to learn and take ownership of assigned activities.
• Able to work independently on routine tasks after initial guidance.

6. Internship Learning Opportunity

• Automotive/EV Quality processes
• In-process and final quality monitoring
• Quality data analysis and reporting
• Rejection and rework monitoring
• Customer and supplier quality data
• QMS documentation
• CAPA/8D tracking
• Quality KPIs and PPM
• Internal audit documentation
• Training and quality awareness systems
• Manufacturing/EMS quality operations