Project Manager

Roles and Responsibilities:

• Clearly communicate expectations to internal teams and vendors to support the efficient flow of work throughout the agency.
• Partner with key agency teams to ensure projects stay on track and agreed-upon milestones are met, including Account, Scientific/Medical, Editorial, Creative, Studio, Print Production, Strategic Planning, Information UX, Technology, and Programming teams.
• Plan, schedule, and monitor work to meet timeline, budget, and quality goals in accordance with relevant guidelines.
• Collaborate with finance and accounting teams on revenue recognition/invoicing processes
• Participate in client and stakeholder meetings as needed, with a clear understanding of project status and timelines to respond to relevant questions and provide project updates when appropriate.
• Perform risk planning and mitigation to minimize project risk.
• Help create service or departmental standard operating procedures
• Route deliverables to appropriate core team members for review and signoff via the electronic project routing system.
• Ensure signoff prior to key milestones, including core team review, medical/scientific review, client review, vendor handoff, and final release.
• Develop detailed work plans, schedules, and status reports to keep internal teams, clients, and external partners aligned throughout the project life cycle.
• Serve as a day-to-day project lead, helping define scope and objectives while motivating cross-functional teams to deliver high-quality work on time and on budget.
• Coordinate project deliverables from concept through delivery, ensuring the appropriate internal departments, reviews, approvals, and handoffs are engaged at each stage.
• Support adherence to agency process and manage the quality assurance phase for all projects.

This position is a perfect fit for you if:

• Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are a highly organized self-starter who can work independently and manage tight deadlines.

What you should have:

• 3+ years of Project/Program Management or relevant experience.
• 2+ years of experience in budget management.
• Working familiarity with industry-specific processes, including medical, legal, regulatory, and client review.
• Background working on teams focused on medical affairs, scientific communications, medical education, or related non-promotional healthcare communications projects.
• Demonstrated track record of leading small- to medium-scale projects from conception through completion.
• Experience working cross-functionally with medical/scientific, editorial, account, creative, and project management partners to deliver high-quality products and services.
• Proficient in creating timelines and tracking progress against schedules.
• Ability to communicate clearly and concisely with technical and non-technical teams across multiple business areas; excellent written, verbal, presentation, and interpersonal skills.