Executive Assistant to CEO

Executive Assistant – U.S. Business Development & Leadership Support (India)

About the role

We are looking for a highly organised and proactive Executive Assistant in our India office to support senior leadership on U.S.-focused business development, client engagement, and day-to-day operations. The ideal candidate has experience supporting international, ideally U.S.-based, executives, with strong attention to detail, excellent communication skills, and the ability to work smoothly across time zones.

What you'll do

1. Business development support (primary)

• Partner with leadership to identify and prioritise target clients for outreach.
• Research organisations and map key decision-makers using LinkedIn.
• Maintain and update the CRM (e.g., HubSpot) so that business development activity is tracked accurately.

2. Client and internal engagement

• Coordinate client and internal appreciation initiatives, including gifting, motivational tools, and recognition programmes.
• Plan and execute virtual and in-person engagement activities that strengthen relationships.

3. Travel and logistics (secondary)

• Manage end-to-end travel planning for leaders, including flights, hotels, and local logistics.
• Support visa applications, itineraries, and schedule coordination for international travel.

What you'll bring

Must have

• Proven experience supporting an international executive, preferably one based in the U.S.
• Strong proficiency with technology platforms such as SharePoint and CRM tools (e.g., HubSpot).
• Excellent written and verbal communication skills, with a strong command of professional email etiquette.
• Exceptional attention to detail, with strong organisational and documentation skills.
• Ability to work independently, manage competing priorities, and handle time zone differences effectively.
• Availability until 12 pm ET on two days per week (not necessarily all five). A later start to the day is fine.

Nice to have

• Quick learner who readily adopts new digital tools (e.g., ChatGPT, workflow automation tools).

Why join us

• Work closely with the leadership team of a fast-growing healthcare analytics and consulting firm.
• Receive direct coaching and mentorship from the Partner team, including the CEO.
• Gain exposure to U.S. life sciences clients and senior leadership interactions.
• Grow in a dynamic environment that encourages technology and innovation.
• Enjoy a flexible, collaborative culture focused on impact.