Executive Assistant

What you'll do

As Executive Assistant, your key responsibilities include:

• Own end-to-end calendar management across three senior global leaders — balancing competing demands against each executive's highest-value work
• Proactively restructure scheduling to protect focus time and create preparation windows ahead of high-stakes meetings
• Anticipate and resolve conflicts before they reach the executive
• Serve as the primary point of contact for anyone seeking access to or information from your executives
• Triage inbound requests, filter noise, and route with judgment — protecting leaders from unnecessary interruption while ensuring nothing important falls through
• Draft and manage time-sensitive communications on the executive's behalf
• Coordinate logistics and agendas for leadership forums, offsites, and strategic discussions
• Capture outcomes and translate commitments into action
• Manage all travel end-to-end: flights, hotels, ground transport, itinerary synchronization, and real-time disruption management
• Coordinate multi-city and international travel across complex, interlocking leadership calendars
• Handle logistics for visiting executives and confidential candidates with precision and discretion
• Carry and translate executive intent — ensuring decisions, priorities, and context reach the right people in the right form
• Stay attuned to organizational dynamics and surface relevant information to leadership proactively, before it becomes a problem
• Represent the Optiver standard in every interaction that passes through this role

Who you are

• 6+ years supporting C-suite in a high-performance, fast-moving environment — financial services, trading, or comparable preferred
• Exceptional judgment: the ability to distinguish what requires the executive's attention from what can be resolved independently
• Discretion as a professional default — you will regularly handle confidential information across people, decisions, and strategy
• High emotional intelligence: the ability to read organizational dynamics, manage relationships across seniority levels, and navigate with care
• Strong written communication — comfortable drafting correspondence on behalf of a senior leader
• Precision under pressure: you maintain accuracy regardless of pace
• Proficiency in Microsoft Outlook 365 and complex multi-time zone calendar management
• Low ego and high ownership — you take full responsibility for outcomes without needing recognition for the effort behind them
• Legal authorization to work in the U.S. is required; we will not sponsor individuals for employment authorization for this job opening

Who we are

At Optiver, our mission is to improve the market by injecting liquidity, providing accurate pricing, increasing transparency and stabilizing the market no matter the conditions. With a focus on continuous improvement, we prioritize safeguarding the health and efficiency of the markets for all participants. As one of the largest market making institutions, we are a respected partner on 100+ exchanges across the globe.

Our differences are our edge. Optiver does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, or other legally protected characteristics.