Accounts Executive

Job Summary:

We are seeking an accurate, organized, and detail-oriented Account Executive (AP & AR) to oversee our daily financial transactions and ledger operations.

Key Responsibilities

1. Accounts Payable (Bills Payable)

• Invoice Processing: Verify, code, and enter vendor invoices, bills, and expense reports into the accounting system with accuracy.
• Three-Way Matching: Match purchase orders (POs), receiving documents, and vendor invoices to resolve price or quantity discrepancies.
• Payment Execution: Prepare and execute timely weekly/monthly payment runs via checks, ACH, wire transfers, or credit cards, ensuring available early-payment discounts are utilized.

2. Accounts Receivable (Bills Receivable)

• Invoicing: Generate and issue accurate, timely invoices and credit memos to clients based on sales orders, contracts, or billing schedules.
• Payment Application: Receive, verify, and post incoming customer payments (checks, electronic transfers, credit cards) against corresponding invoices.
• Dispute Resolution: Investigate and resolve billing discrepancies or customer payment issues efficiently.

3. Reconciliation & General Ledger

• Bank Reconciliation: Perform regular bank and credit card reconciliations to ensure ledger balances align with bank statements.
• Ledger Maintenance: Maintain accurate sub-ledgers for AP and AR and assist with general ledger postings and month-end journal entries.

Qualifications & Skills

Education & Experience:

• Education: Bachelor's degree in Accounting, Finance, Commerce, or a related discipline.
• Experience: 2–4 years of hands-on experience handling Accounts Payable, Accounts Receivable, and bank reconciliations.