Administrative Assistant

About the Role:

The Administrative Assistant provides high-quality administrative and operational support to the EMEA & APJ Sales VPship team. The role is responsible for keeping senior leaders organized, on schedule, and focused on their highest priorities.

This is an execution-focused role centered on calendar management, travel coordination, expense administration, and day-to-day logistics. The position reports to the Executive Assistant to the CRO and is not responsible for business strategy, content ownership, or analysis.

What You'll Do:

Calendar & Schedule Management

• Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs.
• Anticipate and proactively resolve scheduling conflicts with minimal disruption.
• Prioritize meeting requests based on leadership priorities, business rhythms, and urgency.
• Coordinate effectively with internal and external stakeholders to schedule meetings efficiently.
• Ensure leaders are well prepared and their schedules remain organized and optimized.

Travel Coordination

• Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas.
• Develop clear, detailed travel itineraries and travel briefs to minimize friction for leaders.
• Monitor travel plans and proactively manage changes, delays, and disruptions.
• Ensure all travel arrangements comply with company policies and processes.

Expense Management

• Prepare, submit, and track expense reports on behalf of supported leaders.
• Ensure expenses are submitted accurately, promptly, and in accordance with company policies.
• Manage expense-related follow-ups, questions, and reconciliations as needed.

General Administrative Support

• Serve as the primary administrative point of contact and liaison for the EMEA & APJ Sales VPs.
• Manage incoming and outgoing communications, document distribution, and administrative inquiries with professionalism and discretion.
• Maintain well-organized digital files and ensure accurate record-keeping of key documents and administrative assets.
• Identify opportunities to improve administrative processes and proactively recommend practical solutions.
• Handle sensitive and confidential information with a high degree of discretion and sound judgment.

Scope of the Role:

The role is designed to enable senior leaders to focus on business priorities by taking ownership of operational and administrative responsibilities.

The following areas are out of scope for this position:

• QBR and Town Hall content, strategy, narratives, or metrics ownership.
• Business analysis, sales reporting, or data interpretation.
• People management or HR responsibilities.
• Budget ownership or financial decision-making.