Assistant Manager - Admin & Facility

Job Purpose

To oversee day-to-day administration and facility operations at the MIHAN office, spread across a 2-acre campus catering to 700+ employees, ensuring smooth operations, cleanliness, safety and efficient facility management.

Key Responsibilities

• Housekeeping: Supervise housekeeping teams, duty rosters, attendance, cleanliness, hygiene and overall campus upkeep.
• Security: Oversee security personnel, access control, visitor management, CCTV monitoring and security protocols.
• Facility Maintenance: Monitor facility conditions and coordinate electrical, plumbing, AC, furniture, civil repairs and preventive maintenance.
• Cafeteria & Pantry: Coordinate daily lunch, evening snacks, drinking water, pantry supplies and food quality.
• Creche Management: Oversee creche operations, coordinate with the service provider and monitor safety, hygiene and service quality.
• ID Card Management: Coordinate the preparation, issuance and replacement of employee ID cards, maintain proper records and ensure timely availability for new joiners.
• Procurement & Inventory: Manage purchasing, stock monitoring and availability of housekeeping materials, stationery, KC bags and bottles, pantry supplies and other office essentials.
• Vendor Management: Manage vendors, monitor service quality, review invoices, track expenses and ensure compliance with agreed service standards.
• General Administration: Oversee office supplies, seating arrangements, meeting room readiness, employee facility concerns and administrative records.
• Transport & Parking: Coordinate transport services, parking arrangements and vehicle movement, as applicable.
• Safety & Compliance: Ensure adherence to workplace safety standards, fire safety requirements, emergency procedures and applicable statutory requirements.
• Team & Operations Management: Allocate responsibilities, monitor team performance, conduct regular inspections and ensure timely resolution of operational issues.

Job Requirements

• Graduate in any discipline is mandatory
• 5–8 years of relevant experience in administration and facility management.
• Experience in managing large facilities.
• Hands-on experience in housekeeping, security, maintenance, cafeteria operations, procurement, and vendor management.
• Strong team management, vendor negotiation, coordination, and problem-solving skills.
• Proactive, accountable, and capable of independently managing day-to-day facility operations.
• Male candidate preferred