Facilities Coordinator

Responsibilities

• Input all new sites into the CMMS (Fexa) as sites are opened; periodically audit the system for accurate information
• Review Lease Agreements for new sites; extract information pertaining to Landlord repair responsibilities and Tenant repair responsibilities; record in shared database
• Communicate with Landlords to obtain site specific information as needed
• Assist team with handling waste removal issues that arise; increase frequency of pickups as requested and record new schedules in database
• Receive, manage and track repair and purchase requests from existing Gopuff warehouse field teams in Fexa ticketing system.
• Obtain competitive bids and hire contractors/vendors to complete necessary repairs.
• Push contractors/vendors to complete projects within certain timelines.
• Communicate with Landlords on repairs that fall under Landlord responsibility.
• Conduct regular site visit travel to Micro-Fulfillment Centers (MFCs) nationally to audit facility conditions, inspect ongoing/completed repairs, verify vendor performance quality, and build relationships with field leadership.
• Maintain and track budget vs. actual costs for each job or purchase.
• Communicate with General Managers and field teams on upcoming repairs and projects.
• Help implement Preventative Maintenance programs including pest control, HVAC, refrigeration, fire safety.
• Work in collaboration with other departments to help achieve our goals.

Skills

• Ability and willingness to travel 2–5 days per month (including overnight travel via plane/car) to visit assigned MFC sites across the country.
• Basic knowledge of construction, electrical, plumbing, HVAC, and refrigeration preferred
• Experience with commercial leases preferred
• Strong communication and organization skills
• Experience managing consultants and 3rd party property management vendors
• Handle emergency situations quickly to minimize business changes in the field
• Strong customer service and vendor relationship building skills
• 2+ years of relevant experience preferred
• Willing to work nights and weekend shifts