PMO / Project Control Support

Job Description

We are looking for an experienced PMO / Project Control Specialist to support project governance, planning, monitoring, and reporting activities within a complex IT transformation environment. The role focuses on maintaining integrated project plans, tracking risks and dependencies, preparing management reports, and supporting financial oversight to ensure effective project execution. Working closely with Project Managers, workstream leads, and business stakeholders, the specialist ensures transparency, consistency, and alignment with established project management standards and governance frameworks.

Key Responsibilities

• Support day-to-day Project Management Office (PMO) activities, ensuring effective project coordination, governance, and reporting.
• Develop, maintain, and monitor integrated project plans, milestones, deliverables, and project schedules.
• Manage and maintain RAID logs (Risks, Assumptions, Issues, and Dependencies), ensuring timely updates, escalation, and resolution tracking.
• Prepare project status reports, dashboards, steering committee presentations, and executive management materials.
• Support project financial tracking, including budgets, forecasts, actual expenditures, and cost variance analysis.
• Coordinate cross-functional dependencies, deliverables, and timelines across multiple project workstreams.
• Monitor project progress against agreed KPIs, timelines, budgets, and quality standards.
• Facilitate project governance meetings, document key decisions, and track follow-up actions and responsibilities.
• Identify opportunities to improve project management processes, reporting efficiency, and overall delivery transparency.

Qualifications

• Proven experience in PMO, Project Control, or Project Coordination roles within complex IT or business transformation projects.
• Strong understanding of project management methodologies, governance frameworks, and project lifecycle management.
• Hands-on experience maintaining integrated project plans, RAID logs, dependency trackers, and project reporting documentation.
• Experience with project financial management, including budget monitoring, forecasting, and cost tracking.
• Proficiency in Microsoft Excel, PowerPoint, and project management tools such as MS Project, Jira, or similar platforms.
• Experience preparing steering committee materials, management dashboards, and executive-level project reports.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Ability to coordinate multiple stakeholders, manage competing priorities, and work effectively across different project workstreams.
• Excellent communication and stakeholder management skills, with the ability to present complex project information clearly and effectively.

Additional Information

• Great package: We provide a competitive salary and benefits package, along with an outstanding work environment that fosters long-term career development opportunities.
• People Focus: Unite with the best global talent in life sciences, empowered to grow and collaborate in a vibrant environment.
• Truly Global: Join a truly global organization where mutual support, teamwork, and diversity drive our collective success.
• Grow Your Skills: Join regular workshops, academies and trainings - inhouse workshops und training (optional).
• Invest in Your Learning: Access CHF 1,500 (approx. 280k JPY) annually for professional development.
• Flat hierarchies: Speak your mind and grow with close mentoring by senior leaders.
• Remote workstyle: Work from anywhere in Japan (if client project allows).
• Working location: Temp office in Shinbashi/Client or Project site.
• Work flex: Enjoy 25 days of flexibility to work from your preferred global location (under client's permission).
• Annual vacations: Up to 20 days (depending on seniority).
• Time Off: Take the time you need to recharge and maintain a healthy work-life balance, with flexibility beyond standard holiday allowances.
• Connect as a Team: We use our team's integration budget to meet, collaborate, and bond.
• Celebrate Your Birthday: Receive a special gift from Fusion on your birthday.
• Anniversary bonus program: Receive substantial bonuses on special work anniversaries (5, 10, 15 years).
• Bonus programs: 10% annual performance bonus, based on company KPIs.
• Refer Talent reward program (up to Director): Offers bonuses if your referral is hired by Fusion.