Executive Assistant

What You’ll Do:

• Coordinate the complex and ever-changing professional calendars of the CFO & team, including balancing multiple, sometimes conflicting priorities and deadlines
• Become acutely familiar with CFO, CFO Direct Reports and Company priorities - Working both with internal stakeholders and external investors for meeting coordination
• Coordinate department wide financial communications (weekly newsletters)
• Coordinate, plan and manage key internal & external meetings (staff meetings, board meetings etc.) and special events
• Manage the delivery of meeting materials, attend meetings and provide an organized agenda and post-meeting notes/follow ups
• Coordinate, plan and manage travel arrangements at the direction of the Executives
• Manage confidential and non-routine information and facilitate communication between appropriate people and teams
• Submit and manage Executive expense reimbursements
• Communicate effectively, efficiently, and professionally with service requests of Executives as needed
• Partner with other administrative support team members on ad hoc projects
• Perform other duties or special projects as needed

What You’ll Bring:

• 5+ years minimum experience of Administrative Assistant experience supporting a C-Suite or VP level executives within the Software, Investment Banking, or Venture Capital industries
• Knowledge of office administration responsibilities, systems and procedures
• Proficiency in MS Office and G Suite
• Proficiency with AI assistants
• Highly energetic, positive and enthusiastic team player with strong interpersonal skills and collaborative orientation
• Detail oriented with strong problem-solving and decision making skills
• Self-starter with a high level of initiative and follow-through
• Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work
• Excellent communication (written and verbal), interpersonal and consultative skills
• Strong work ethic and integrity
• Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow ups