Office Manager, New York

About Us:

Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI.

Key Responsibilities

• Office: Run our New York office end to end: the relationship with the landlord or workspace provider, access and security, health and safety, the cleaning and facilities vendors, supplies, and the day-to-day running of the space.

• Atmosphere and Team Rhythm: Own the office cadence, from lunches and all-hands setup to team dinners and offsites. For customer and community events, partner with our Field Marketing team, who own the programmes, ensuring everything hosted at the office runs smoothly.

• Onboarding: Make every new joiner productive on day one: equipment, access, desk, local paperwork, and a proper welcome. Handle offboarding just as cleanly.

• Visitors: Host visiting executives, customers, and candidates, and make sure their time at the office runs smoothly.

• Vendors and Budget: Select and manage local vendors (landlord or workspace provider, IT and device provisioning, AV, catering, cleaning, security, insurance) and own the office budget, invoices, and renewals.

Minimum Qualifications

A demonstrable record of excellence in whatever you have done so far (office management, operations, a startup, a fast-paced team, or elsewhere), where you were clearly one of the best at it. Years of experience matter less than this.

• Fast learner with real curiosity: comfortable learning new skills that may be needed in the office with no clear owner, and knowing when to bring in expert help.

• Hands-on with vendors and negotiation, or the confidence and judgment to become so quickly.

• Highly organised, with a track record of running many parallel workstreams to completion without being chased.

• Comfortable operating with autonomy in an ambiguous, fast-changing environment; you build the process rather than wait for it.

• Excellent written and verbal communication and a service mindset toward the team.

• Warm, calm under pressure, and the kind of person people go to first. This role sets the tone of the office.