Event Specialist

About the Role

We are looking for a highly organized and proactive Event Specialist to support Corporate Events and Executive Briefing Center (EBC) programs in a fast-paced, high-tech environment. This role will coordinate event logistics, vendors, budgets, content, and stakeholders to deliver seamless, high-quality experiences.

Key Responsibilities

Corporate Events & EBC

• Support the planning and execution of corporate events, customer engagements, and EBC programs.
• Manage event timelines, calendars, agendas, and key deliverables.
• Coordinate with customers, speakers, internal teams, and other stakeholders.
• Track event results, attendance, feedback, and other key metrics.

Budget & Logistics

• Track event budgets, expenses, purchase orders, invoices, and reconciliations.
• Manage event logistics including F&B, transportation, signage, shipping, and venue requirements.
• Ensure vendors and internal partners meet agreed timelines, budgets, and deliverables.

Vendor Management

• Source and coordinate vendors, obtain quotes, and support negotiations.
• Manage vendor relationships, timelines, and deliverables to ensure quality and timely execution.

Company Store

• Manage day-to-day Company Store operations, including orders, billing, inventory, and tracking.
• Coordinate with vendors to ensure accurate and timely fulfillment.

Event Content & Communications

• Assist with presentations, event communications, surveys, agendas, and promotional materials.
• Support post-event communications and reporting to measure event effectiveness.

Qualifications

• 1–3 years of experience in event management, event coordination, marketing, or a related field.
• Experience with corporate or customer events; technology industry experience is an asset.
• Strong organizational, project management, and attention-to-detail skills.
• Ability to manage multiple priorities, timelines, and stakeholders.
• Strong communication and interpersonal skills.
• Comfortable working with budgets, invoices, and purchase orders.
• Experience with vendors and event logistics is an asset.
• Ability to work effectively in a fast-paced, collaborative environment.