Senior Procure to Pay Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Senior Procure to Pay Specialist at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction.

The Senior Procure to Pay Specialist will focus on procurement and vendor management, including collaborating with corporate budget owners on PO creation, receipt, and training; reviewing items for prepaid expense eligibility; developing PO best practice courses; vetting transportation vendors for compliance; acting as a liaison between Accounts Payable and Procurement; and assisting in sourcing GSA-compliant vendors.

Primary Responsibilities:

• Collaborate with Corporate Budget Owners to understand vendor base and facilitate the proper writing of purchase orders
• Work with Accounts Payable and Corporate Budget Owners to receive purchase orders timely
• Review budgeted items using billing frequency to determine eligibility for prepaid expense consideration
• Train Corporate Budget Owners on best practices related to writing, approving and receiving purchase orders.
• Collaborate with the Learning & Development Team to create interactive courses on purchase order best practices as well as creating and maintaining published Standard Operating Playbooks (SOPs)
• Review and vet new and existing transportation vendors for compliance
• Serve as the liaison between Accounts Payable and Procurement
• Assist Vendor Onboarding & Administration in sourcing vendors that meet requirements as dictated by the General Services Administration (GSA)
• Other duties, as assigned

Why EquipmentShare?:

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits:

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You:

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day

Skills & Qualifications:

• Process improvement, CI and accounting/AP principles
• Experience with issuing purchase orders and understanding of 3-way match principle
• Strong foundation in spreadsheets (Pivot tables, filters, formulas) Excel and Google Sheets
• Strong verbal and written communication
• Ability to teach and train
• Proven track record of developing and maintaining SOPs
• Ability to communicate clearly with senior management
• Ability to function as a team player
• Enthusiasm to join a team that’s growing quickly and making a difference in the industry

Education and Experience:

• Associate’s degree in Business, Purchasing, Accounting or a relevant field
• At least 3+ years of experience in finance, accounts payable, purchasing and/or accounting

Physical Requirements:

Must be able to sit for prolonged periods at a desk and work on a computer.

A Workplace For All:

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.