Transportation Administrator

Primary Responsibilities

• Respond to electronic and telephonic inquiries from the local branches.
• Process Title, Sales Tax and Registration for new units.
• Update the ownership information on the titles as required for current units.
• Reconcile invoices and payments to vendors that pertain to the Transportation Administration team.
• Communicate with vendors to ensure the correct documentation is received in a timely manner.
• Ensure company vehicles are compliant with every State Motor Carrier regulations.
• Review monthly payment reports to confirm accuracy.
• Ensure all Company Vehicle Registrations are up to date with the correct information listed.
• Maintain records for new Company Vehicle Purchases as well as existing Company Vehicles.
• Providing support for tasks on a monthly, quarterly, and annual basis.
• Process incoming toll bills and review the account to ensure the vehicles are listed correctly

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports “you”, and you drive “us” forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of “building something special”.

Skills & Qualifications

• Prior experience with processing Title documents.
• Strong Communication skills.
• Experience with Google Sheets/Excel.
• Ability to Multitask.
• Ability to Adapt Quickly Capacity for Rapid Adaptation.
• Work in an office environment.

Education and Experience:

• At least 1+ year experience doing data analysis in Excel and/or Google Sheets.
• Experience with Monday.com preferred, but not required.
• High School diploma or equivalent, required. College degree in business administration preferred
• Past experience with fleet management preferred

Physical Requirements:

Work in an office environment Must be able to sit for prolonged periods at a desk and work on a computer.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — “A Workplace For All” — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.