Legal Assistant

Primary Responsibilities

• Support M&A and ABL compliance matters by maintaining accurate, up-to-date tracking and coordinating communication across teams.
• Maintain the accuracy of the company's entity records and support administrative coordination for entity and licensing matters.
• Review and process routine commercial contracts, escalating exceptions or non-standard terms for attorney review.
• Support intake and coordination of recurring matter types, such as contingent worker requests and UCC filings.
• Support the department's purchase order and vendor invoice processes.
• Serve as a first point of contact for department correspondence and cross-platform communication, ensuring time-sensitive items are identified and routed appropriately.
• Coordinate document workflows, including signature and notarization support.
• Assist with matter and contract triage projects and vendor coordination under the direction of supervising counsel.
• Support recurring department reporting using established templates.
• Ownership of Standard Operating Procedure (SOP) maintenance and updates.
• Other duties as assigned.

Skills & Qualifications

• Strong organizational skills and high attention to detail.
• Proficiency in Microsoft Office and Google Suite; comfortable learning new software platforms (Monday.com, LawVu, DocuSign, and accounting/PO systems a plus).
• Clear written and verbal communication skills.
• Ability to prioritize and independently manage a high volume of recurring tasks.
• Discretion in handling confidential legal and financial information.
• Notary public commission preferred, or willingness to obtain one
• High attention to detail, discretion, and professionalism.

Education and Experience

• High school diploma or equivalent required; associate/bachelor's degree or paralegal certificate preferred.
• At least 1 year of administrative, legal support, or paralegal experience.
• Prior experience with contract administration or matter/contract management systems is a plus.

Physical Requirements

• Must be able to sit and look at a computer for long periods of time.