Administrative Production Assistant

About the Role

The Administrative Production Assistant partners with the Studio Team to support the delivery of high-quality health education video content. This role focuses primarily on production administration, including script management, document organization, database maintenance, and supporting cross-functional studio operations. The position works closely with the Head of Content and teams across the studio to ensure content assets, documentation, and workflows remain accurate, organized, and accessible.

Responsibilities

• Conform scripts after video releases
• Create and manage task manager (currently Asana) tasks for ongoing video projects
• Add updates, information, documents, and templates into project tasks
• Create and properly store outline and script documents for medical experts and production staff
• Maintain organization and version control of outlines, scripts, TOCs, and related documents
• Update databases as needed
• Partner with the Client Services team to send review script sets to clients
• Create or update TOCs, draft video release communications, maintain digital asset systems, support studio requests, and submit award nominations

Requirements

• Experience supporting the administrative side of video production or relevant education background in Film Production or related field of study
• Knowledge of film/video production and content creation workflows
• Experience using Microsoft and Google applications
• Familiarity with Dropbox; experience or familiarity with Adobe DAM is a plus
• Ability to manage multiple projects and priorities simultaneously
• Ability to work independently and manage time effectively
• Strong organizational skills with excellent attention to detail
• Strong written and verbal communication skills, with healthcare, medical, or patient education content experience considered a plus