Project Coordinator

Project Co-ordinators – Data Collection & Multilingual Data Solutions

Location & Work Requirement: California or surrounding areas | Onsite / Travel Required

This is a short-term, full-time contract role. The candidate must be based in California or surrounding areas and be willing to travel to designated work locations for in-person data collection activities.

The role involves significant onsite coordination, working directly with participants at data collection centers, coordinating with internal teams, and supporting the successful execution of project deliverables.

Candidates based outside California or surrounding areas, or those unable to travel and work onsite, are kindly requested not to apply.

Key Responsibilities

• Data Collection & Onsite Operations: Coordinate and oversee day-to-day data collection activities at designated locations, including scheduling, logistics, participant flow, adherence to project protocols, and resolution of onsite issues. Travel to collection locations as required.

• Participant & Field Coordination: Work directly with participants and onsite teams to ensure smooth execution of collection activities, clear communication of requirements, and adherence to schedules, guidelines, and safety/operational protocols.

• Project & Team Coordination: Manage project timelines, tasks, resources, dependencies, and risks while coordinating closely with internal teams including QA, data operations, linguists, technology, and project stakeholders to ensure timely delivery.

• Quality & Delivery: Work with QA and operational teams to monitor data quality, identify issues, implement corrective actions, and ensure collected data meets defined project specifications and quality standards.

• Client Management & Reporting: Serve as a key client contact, understand and clarify requirements, provide regular project updates, track progress and risks, prepare reports, and proactively communicate issues and recommended solutions.

Requirements

• 2–3 years of experience in project management, preferably in data collection, data annotation, data quality, AI/ML data operations, localization, or a related field.

• Experience coordinating onsite, field-based, or participant-driven projects is highly preferred.

• Strong experience in coordination and execution, with the ability to manage multiple activities, stakeholders, and priorities simultaneously.

• Comfortable working directly with participants, field teams, vendors, and internal stakeholders in live/onsite environments.

• Willingness and ability to travel regularly to project/data collection locations.

• Must be based in California or surrounding areas and available to work full-time for the duration of the short-term contract.