Quality Assurance Manager (Sales)

We are hiring a Quality Assurance Manager to define, monitor, and elevate quality standards across Kaaiser’s agent-facing and operational teams.

This is not a passive audit or compliance role. You will act as the custodian of quality and speed, ensuring that:

• Agents receive accurate, timely, and consistent information
• Interactions with agents are professional, responsive, and dependable
• Operational handoffs and follow-ups happen with clarity and discipline

You will work closely with sales, operations, and leadership to identify gaps, drive corrective action, and continuously raise execution standards.

What Success Looks Like

• You are successful in this role if:
• Agent satisfaction improves due to faster response times and clearer communication
• Errors, rework, and escalations from agents reduce materially
• SLAs for agent queries, follow-ups, and processing are consistently met
• Quality issues are identified early and addressed systemically
• Quality standards are embedded into daily operations, not enforced reactively

What You Will Own

• Quality Standards & Frameworks

  • Define and maintain quality benchmarks for all agent-facing interactions
  • Build clear QA frameworks covering:
    • Accuracy and completeness of information shared with agents
    • Professionalism and clarity of communication
    • Response time and turnaround standards
    • Process adherence and documentation quality

• Monitoring, Audits & Insights

  • Conduct regular audits of:
    • Counsellor–agent interactions (calls, emails, WhatsApp, CRM notes)
    • Application handling and operational workflows
  • Use call reviews, message audits, CRM checks, and case sampling to assess quality
  • Track trends, recurring issues, and systemic breakdowns

• Quality, Speed & Turnaround Management

  • Monitor and enforce SLAs for:
    • Agent queries and follow-ups
    • Application processing and handoffs
  • Identify bottlenecks impacting speed or accuracy and recommend improvements
  • Ensure quality improvements increase efficiency, not slow teams down

• Feedback, Coaching & Continuous Improvement

  • Provide structured, actionable feedback to operations teams · Design and conduct regular knowledge assessments for team members to ensure accuracy, consistency, and up-to-date understanding of programs, processes, and policies.
  • Analyse assessment results to identify knowledge gaps, risk areas, and recurring quality issues
  • Work with team leads to translate QA findings and assessment outcomes into:
    • Coaching and performance improvement plans
    • Process fixes and SOP updates
    • Targeted training and enablement initiatives

• Reporting & Leadership Visibility

  • Build dashboards and reports covering:
    • Quality scores
    • Error and rework rates
    • SLA and turnaround performance
    • Agent escalation trends
  • Present insights and recommendations to leadership
  • Act as a single source of truth on agent-facing quality health

• Process Discipline & Documentation

  • Ensure SOPs are followed consistently across agent operations
  • Identify gaps between documented processes and real execution
  • Drive adoption of best practices and standardised workflows

About You

• You are detail-oriented but practical. You care about standards, speed, and outcomes, and you are comfortable enforcing quality without creating friction.
• You see quality as a competitive advantage in agent relationships.

Experience & Background

• 6–10+ years of experience in quality assurance, operations excellence, or service quality roles
• Experience in education, study abroad, agent-driven businesses, or service-heavy environments is strongly preferred
• Proven experience auditing interactions, processes, and SLAs
• Experience working closely with operations, counselling, or partner-facing teams

Skills & Capabilities

• Strong understanding of QA frameworks, SLAs, and process control
• Ability to analyse data, identify patterns, and drive corrective action
• Clear, structured communication and feedback skills
• Comfort with CRMs, ticketing systems, and reporting tools
• Sound judgment and attention to detail without slowing execution

Personal Attributes

• High ownership and accountability
• Calm, firm, and fair in enforcing standards
• Bias for action and continuous improvement
• Structured, analytical thinker
• Trusted internally for clarity and consistency

Why This Role Matters

• Direct impact on agent trust, operational efficiency, and enrolment outcomes
• High visibility across counselling and operations teams
• Opportunity to build quality systems that scale with growth
• Role designed to raise standards while protecting speed