Paralegal, Commercial & Compliance

Paralegal

Department: Legal

Reports to: Chief Legal Officer / General Counsel

Location: Remote

Employment type: Full-time

About the role

BusPatrol is seeking an experienced Paralegal to support a broad range of legal, litigation, corporate, and business-support activities. This role is designed for a career paralegal who is comfortable operating in an in-house legal environment, managing multiple priorities, and partnering with internal stakeholders and external counsel.

The ideal candidate brings strong litigation support skills along with practical experience in a corporate or technology-focused legal department, preferably complemented by prior law firm experience. This person will be a highly organized, detail-oriented, and trusted partner who can independently manage workflows, maintain accurate records, and help the Legal team respond efficiently to business needs.

What you’ll do

Litigation and legal matter management

• Maintain and update the company’s litigation and legal matter tracker, including active, closed, and anticipated matters, as well as matters in which the company is not a party but that may affect its business.
• Track key deadlines, filings, hearings, discovery obligations, insurance information, outside counsel, matter status, and next steps.
• Organize and maintain matter files, pleadings, correspondence, agreements, productions, and other legal records.
• Support collection efforts, case preparation, and coordination with internal business partners and outside counsel.
• Manage litigation holds, including issuing hold notices, tracking custodian acknowledgments, and confirming preservation with internal business partners and outside counsel.
• Assist with legal research and factual investigations as directed by attorneys.

Discovery and records requests

• Provide litigation support throughout the discovery process, including identifying, collecting, organizing, reviewing, and producing responsive documents.
• Assist with document review, quality control, privilege and confidentiality considerations, redactions, and production preparation.
• Coordinate with internal stakeholders to locate and preserve potentially responsive information across systems, business units, and records repositories.
• Support responses to Freedom of Information Act (FOIA), Public Records Requests (PRR), and similar records requests by conducting structured searches for relevant records and helping organize responsive materials.
• Help document search efforts, track production status, and escalate issues or gaps to the appropriate attorney.
• Handle subpoenas and third-party records requests, including coordinating responsive materials and preparing records custodian declarations.

Insurance and certificates of insurance

• Maintain insurance-related records, policies, claims documentation, certificates of insurance, and related correspondence.
• Coordinate with the company’s external insurance team, brokers, carriers, and other relevant parties.
• Assist with gathering information needed for claims, renewals, coverage inquiries, and litigation-related insurance matters.
• Monitor follow-up items and ensure relevant legal and business stakeholders have current insurance information.

Requests for proposals and procurement support

• Support the RFP and procurement process by reviewing legal requirements and working with the proposal team to complete corporate forms, certifications, and affidavits, such as non-collusion, debarment, conflict of interest, vendor registration, and W-9 forms.
• Gather responsive company information and documentation from relevant business partners.
• Review submissions for completeness, consistency, and confidentiality concerns, and prepare confidentiality and trade secret redactions.
• Track exceptions to contract terms and other requested deviations, and flag such exceptions for attorney review.
• Maintain a library of standard certifications, good standing certificates, certificates of insurance, pre-approved responses, and other RFP-related materials and supporting documentation.
• Help identify legal or compliance issues for attorney review and ensure deadlines are met.

Legal and corporate drafting

• Prepare and revise routine letters, legal and corporate correspondence, internal memoranda, notices, form agreements, and other documents for attorney review.
• Prepare template non-disclosure agreements, contract amendments, form agreements, notice letters, and termination or renewal notices for attorney review.
• Proofread documents for accuracy, completeness, consistency, formatting, and adherence to instructions.

Corporate and governance support

• Support the Corporate Secretary and Legal team with corporate governance activities, as needed.
• Assist with Board and committee meeting administration, including agenda preparation, meeting materials, minutes, action-item tracking, and document organization.
• Maintain corporate records, resolutions, approvals, entity information, and governance documentation.
• Work with internal stakeholders to collect and organize materials for Board, committee, and executive-level meetings.
• Help ensure corporate records are complete, current, and appropriately maintained.
• Maintain the company’s policy library, including the code of conduct and insider trading, delegation of authority, and related-party policies.
• Track the compliance calendar and corporate filing deadlines.
• Support audit requests and legal entity confirmations.
• Serve as the main contact with the company’s registered agent, and receive, log, and triage service of process, garnishments, subpoenas, and state notices.

General legal team support

• Manage multiple projects with competing deadlines while maintaining a high level of accuracy and confidentiality.
• Build effective working relationships with Legal, Sales, Government Affairs, Finance, Operations, People, Security, and other internal teams.
• Handle sensitive and confidential information with sound judgment and discretion.

What You’ll Bring

• At least 5 years of progressive experience as a career paralegal.
• Experience supporting litigation, discovery, document production, redactions, legal holds, and matter management.
• Experience working in an in-house corporate legal department.
• Strong organizational skills and the ability to manage detailed trackers, records, deadlines, and multiple matters simultaneously.
• Strong written and verbal communication skills, including the ability to prepare clear correspondence and business-facing summaries.
• Sound judgment, attention to detail, and follow-through, including discretion with confidential, privileged, and sensitive information and knowing when to escalate.
• Proficiency with Microsoft Office and the ability to quickly learn legal technology, including document-management, e-discovery, and matter-management systems.
• Ability to work independently and collaborate effectively with attorneys, business stakeholders, outside counsel, vendors, and executive-level partners.
• Paralegal certificate, associate degree, bachelor's degree, or equivalent relevant experience.

Preferred qualifications

• Experience in a technology company or other complex, fast-paced organization.
• Prior law firm experience, particularly in litigation, commercial, or corporate matters.
• Experience supporting a Corporate Secretary or corporate governance function, including preparing Board or committee agendas, minutes, meeting materials, resolutions, or action-item trackers.
• Experience supporting FOIA, public records, regulatory, or government-contracting requests.
• Experience with RFP responses, public procurement forms and certifications, corporate questionnaires, insurance coordination, or compliance documentation.
• Experience managing registered agent relationships, service of process, subpoenas, records custodian declarations, compliance calendars, or corporate policy libraries.