Executive Assistant

What Will You Do?

• Manage executive calendars, meetings, travel, and logistics across India and U.S. time zones.
• Provide in-person support when founders or senior executives visit Mumbai.
• Prepare presentations, reports, briefing notes, agendas, and meeting minutes.
• Support key programs by coordinating stakeholders, tracking milestones, and driving action items to closure.
• Use AI and productivity tools to improve research, documentation, presentations, and overall efficiency.
• Coordinate Board, investor, leadership, and external stakeholder meetings.
• Manage expense reports, records, events, and other administrative requirements.
• Anticipate priorities, resolve conflicts, and handle confidential information with discretion.

Ideal Candidate Profile

• Only candidates currently based in Mumbai will be considered for this position.
• Bachelor’s degree with 5-8 years of relevant experience.
• Experience as an Executive Assistant, Founder’s Office Associate, Program Coordinator, or in a similar role.
• Based in Mumbai and available for in-person support during executive visits.
• Strong organizational, program-management, and stakeholder-management skills.
• Excellent written and verbal communication.
• Proficient in PowerPoint, Excel, Word, calendar management, and AI productivity tools.
• Able to create clear, high-quality presentations and reports.
• High ownership, attention to detail, sound judgment, and discretion.
• Comfortable working independently in a fast-paced environment across India and U.S. time zones.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people.
• Excellent management, time-management, and problem-solving skills.
• Communication skills: Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to be redirected or handled in some other way. This involves the ability to quickly glean information from those demanding time from their boss.
• Time management: Anyone managing another person’s time, as executive assistants often do for their bosses, also needs to be good at managing their own time.
• Trustworthiness: Executive assistants often have access to sensitive information, and the executives they work for need to trust them fully in order for them to be as efficient as possible at their jobs.
• Multitasking: Executive assistants are regularly handling more than one task at a time while keeping tabs on their bosses’ schedules and keeping them on track.