Office Administrator

Job Description

The selected candidate will be responsible for managing the day-to-day administrative operations of the law firm while ensuring efficient handling of legal records, documentation, office workflows, and client coordination.

Key Responsibilities

• Administer the day-to-day operations of the law firm.
• Maintain and organize physical as well as digital legal records.
• Number, archive, and maintain legal files systematically.
• Handle digital filing and documentation workflows.
• Scan, print, upload, and organize legal documents.
• Maintain case records, matter tracking, and documentation systems.
• Coordinate meetings, appointments, and calendar management for partners and legal professionals.
• Follow up with clients regarding meetings, documentation, and administrative requirements.
• Draft professional emails, letters, and official correspondence.
• Assist in legal transcription and document preparation.
• Coordinate with advocates, court staff, and external agencies whenever required.
• Maintain strict confidentiality of legal records and client information.
• Utilize legal technology, AI-assisted tools, and digital platforms for documentation and administrative efficiency.
• Ensure the smooth functioning of office administration and support the firm's digital transformation initiatives.

Preferred Skills

• Excellent administrative and organizational skills
• Strong digital proficiency
• Record management and documentation
• File management and document organization
• Client coordination and follow-up
• Calendar management
• Email drafting and professional communication
• Legal transcription
• MS Office Suite
• PDF management
• AI-assisted productivity tools
• Strong attention to detail
• Ability to multitask in a fast-paced legal environment

Qualifications

• Bachelor's Degree in any discipline
• Additional certifications in Office Administration or Management will be an advantage

Experience

• 5+ years of experience
• Experience in a law firm will be preferred

Working Hours

• Monday to Friday: 9:30 AM – 6:00 PM
• Saturday: Half Day

Salary

35-50k

Salary will be offered based on the candidate's experience, skills, technology proficiency, and overall suitability for the role.

Workplace

Juris Consillis 605, 6th Floor, Dalamal Chambers, New Marine Lines Mumbai – 400020

Additional Information

• Opportunity to work closely with experienced litigation lawyers.
• Exposure to High Court, Commercial Courts, NCLT, and Arbitration matters.
• Strong emphasis on digital documentation and AI-assisted legal technology.
• Candidates with excellent digital skills and administrative capabilities are encouraged to apply.