Executive Assistant

About Boomi and What Makes Us Special

Are you ready to work at a fast-growing company where you can make a difference? Boomi, the data activation company for AI, powers the agentic enterprise by bringing data to life across the business. The award-winning Boomi Enterprise Platform is the active data foundation that delivers essential agentic infrastructure enabling organizations to drive agentic transformation and harness the power of AI with secure, scalable connectivity. Trusted by over 30,000 customers and supported by a network of 800+ partners, Boomi helps organizations of all sizes achieve agility, efficiency, and innovation at scale. At Boomi, you’ll work with world-class people and industry-leading technology. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact, and want to be part of building something big. If this sounds like a good fit for you, check out boomi.com or visit our Boomi Careers page to learn more.

What You Will Do:

• Calendar Management: Managing complex, high-level, and often changing schedules, appointments, and meetings.

  • Maintain clear, conflict-free calendars, coordinating with the EA team if double-bookings appear
  • Prioritize meetings for the CEO and C-Suite execs and prioritizing leadership availability
  • Confirm agendas, required participants, and purpose of the meeting as needed
  • Tracking weekly, bi-weekly, monthly, and quarterly 1x1s with LT, FLMs, and ELT
  • Weekly audit on new hires and schedule intro calls with them
  • Blocking ‘focus time’, drive times, project reminders, monthly Bonusly reminders

• Communication Liaison: Screening, responding to, and routing emails, phone calls, and correspondence.

  • Handle all executive communications and information with strict confidentiality and discretion
  • Organize email folders/labels and use auto-sorting for low-priority emails
  • Conduct morning/evening sweeps to clean spam and flag action items

• Travel and Logistics: Coordinating complex, multi-stop, and international travel arrangements, including flights, hotels, and itineraries.

  • Travel coordination as needed, being aware of travel visas when required, sharing any relevant logistics or requirements with the local EA/Office Managers - to ensure proper on-the-ground support
  • Submitting and approving expense reports and providing support to the leadership team as needed
  • Being involved with T&E budgets to ensure the team stays within limits

• Document Preparation: Drafting, editing, and formatting presentations, reports, spreadsheets, and correspondence.

  • Maintain accurate org-wide and subgroup DLs and add/delete Slack channels as needed

• Strategic Support: Attending meetings to take minutes, following up on action items, and conducting research.

• Event Coordination: Planning internal meetings and offsite, customer visits, and assisting with company events.

  • Coordinate executive participation in events like Boomi World, RKOM, Town Halls, Partner Summit
  • Coordinate QBRs, Quarterly All Hands meetings, and all other team-related communications

The Experience You Bring:

• Experience: Proven experience as an Executive Assistant, Senior Assistant, or similar role supporting C-level executives.
• Communication: Exceptional written and verbal communication skills.
• Organization: Strong organizational and time management skills with the ability to prioritize tasks.
• Confidentiality: Handling sensitive, C-level information with discretion.
• Technical Proficiency: Advanced knowledge of Google Workspace and Slack.