HR Operations Specialist

About Role

We are looking for a detail-oriented and tech-savvy HR Operations Specialist to manage day-to-day HR operations, with a strong focus on payroll management, HRMS administration.

The ideal candidate should have prior hands-on experience independently managing the complete payroll cycle and be comfortable working with automated payroll systems. In this role, you will be responsible for validating payroll inputs and outputs, identifying discrepancies, ensuring accurate and timely payroll processing, and managing the company's HRMS platform end-to-end.

You will also oversee core HR operational processes, ensure statutory compliance, and continuously improve HR processes through effective use of HR technology.

Key Responsibilities

1. Payroll Management & Administration

• Must have prior hands-on experience managing the complete monthly payroll cycle independently, from collecting payroll inputs to final payroll processing.
• Review and validate automated payroll calculations, ensuring accuracy of salaries, attendance, leaves, overtime, incentives, reimbursements, and deductions.
• Ensure accurate computation of statutory components such as PF, ESI, Professional Tax, TDS, and other applicable statutory deductions.
• Coordinate with Finance for payroll reconciliation, statutory filings, and tax-related documentation.
• Handle employee queries related to salary payouts, pay slips, tax declarations, deductions, and payroll discrepancies with confidentiality and empathy.
• Maintain accurate payroll records and documentation for audit and compliance purposes.

2. HRMS Management & Administration

• Program management implementation of the company's HRMS platform (e.g., Keka, Darwinbox, Workday, or equivalent), ensuring data accuracy, system hygiene, and effective utilization.
• Monitor attendance, leave balances, and payroll inputs within the HRMS to ensure accuracy and consistency.

3. HR Operations & Employee Lifecycle Management

• Manage day-to-day HR operational activities, ensuring smooth execution of employee lifecycle processes.
• Handle employee documentation, personnel records, employee data updates, and HR-related documentation.
• Manage attendance, leave management, employee queries, and other HR operational requirements.
• Support the implementation and communication of HR policies, procedures, and guidelines.
• Coordinate with internal stakeholders and employees to resolve HR operational queries efficiently.
• Maintain accurate and confidential employee records in compliance with company policies and statutory requirements.

Qualifications

• 2–5 years of hands-on experience in HR Operations, with mandatory prior experience independently handling end-to-end payroll processing.
• Previous experience managing payroll through an HRMS or payroll management platform.
• Experience administering and managing an HRMS platform such as Keka, Darwinbox or equivalent Payroll.

Technical Skills & Requirements

• Strong understanding of the complete payroll cycle, payroll components, salary structures, statutory deductions, and applicable labor laws.
• Hands-on experience in validating and processing payroll using automated payroll systems.
• Proficiency in HRMS administration, employee database management, and workflow configuration.
• Advanced MS Excel skills, including VLOOKUP, Pivot Tables, and conditional formulas for data validation and reconciliation.
• Good understanding of PF, ESI, Professional Tax, TDS, and other applicable statutory compliances.
• Strong analytical, problem-solving, and data management skills.
• High attention to detail, organizational skills, and ability to handle confidential employee information.