Finance Associate

About the Role

We are looking for a proactive and detail-oriented Finance Associate to join our Finance & Accounts team. The ideal candidate will bring a strong foundation in accounts payable, MIS vs Book reconciliation, ledger reconciliation, and financial planning. Prior exposure to the logistics industry and working knowledge of Zoho Books will be a strong advantage. The role demands high accuracy, ownership, and the ability to manage multiple finance tasks independently.

Key Responsibility Areas (KRAS)

| Job Title | Finance Associate | | Department | Finance & Accounts | | Reporting To | Finance Manager/ Assistant Manager Finance | | Role Type | Full-Time | | Experience | Minimum 2 Year in Finance / Accounts role | | Platform | Zoho Books (mandatory working knowledge) | | Industry Pref. | Logistics / Supply Chain (preferred) | | Location | Bangalore |

Accounts Payable & Invoice Management

• Record, verify and process vendor invoices accurately in Zoho Books
• Perform three-way matching of invoices against purchase orders and GRNs
• Ensure timely vendor payments as per agreed payment terms and schedules
• Coordinate with vendors for outstanding invoice queries and dispute resolution
• Maintain and monitor AP aging reports; flag overdue and stressed payments proactively
• Track GST pending invoices and follow up with vendors for compliance

MIS vs Book Reconciliation

• MIS reports and Zoho Books entries to identify variances
• Ensure all transactions recorded in MIS are accurately reflected in the books of accounts
• Investigate and resolve discrepancies between system-level data and actual ledger balances
• MIS vs Book reconciliation summary to the Finance Manager
• Maintain audit trail and documentation for all reconciliation adjustments made

Ledger Reconciliation

• Perform regular vendor and internal ledger reconciliations to ensure accuracy
• Identify and clear long-pending entries, duplicate payments, and unreconciled items
• Assist in bank reconciliation statements and resolve mismatches on priority
• Support in preparation of balance sheet schedules and vendor balance confirmations

Financial Projection & Planning

• Financial projections and cost forecasts
• Track actual vs projected spends and highlight deviations with commentary payment plans and cash flow projections
• Maintain and update projection trackers for payables, vendor costs, and operational expenses
• Contribute to budgeting by providing historical data analysis and trend inputs

MIS Reporting & Zoho Books

• Manage day-to-day accounting entries, journals, and adjustments in Zoho Books
• Generate periodic MIS reports — AP aging, vendor-wise payables, cost variance summaries
• Prepare data for management review meetings including aging analysis and payment forecasts
• Ensure accurate month-end closing in Zoho Books with all provisions and accruals posted.

Required Skills & Competencies

• B.Com / M.Com / BBA / MBA (Finance) or equivalent — mandatory
• 2 year of experience in a Finance / Accounts role (AP / AR / General Accounting)
• Zoho Books — invoice recording, vendor management, reconciliation
• MIS vs Book reconciliation and ledger matching
• Strong understanding of accounts payable workflow, invoice processing, and GST basics
• MS Excel — VLOOKUP, pivot tables, SUMIF, data validation
• Strong attention to detail and ability to meet month-end deadlines independently