Billing Specialist

Summary:

Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or complexity. Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters.

Key Responsibilities:

• Uses and is familiar with Elite 3E accounting system, as well as eBilling hub software.
• Acts as liaison between billing attorneys, legal administrative assistants (LAA), and accounting. Responsible for communicating and training attorneys and LAAs on billing procedures.
• Originates computerized proformas on monthly basis for review by each billing timekeeper in the firm.
• Makes necessary edits to proformas, generates final invoice copies, and mails, emails or prepares invoices for electronic submission to clients and/or third party vendors.
• Works with eBilling team to Initiate all electronic billing set ups for clients assigned as necessary.
• Works with eBilling team to troubleshoot all electronic billing submission rejections and errors in a timely manner.
• Assists with more complex billing features including, but not limited to, volume discounts, rate exceptions, multi-payers, split billing, and insurance billing. In addition the volume of matters handled by a billing specialist is consistently significant.
• Organizes and maintains up-to-date billing instructions for each billing attorney.
• Maintains filing in accordance with department policy including invoices, proformas and correspondence.
• Operates office equipment including computer, copiers and 10-key calculator.
• Maintains telephone and personal contact with attorneys and LAAs on billing matters.
• Assists attorneys and staff in analysis of time and fees invested in matters and run reports for that purpose, including analysis that may be more complex and time consuming.
• Assists with other general accounting responsibilities from time to time which may include but not limited to cost entry, scanning, etc.
• Other duties as assigned.