CETS: Junior Administrative Professional

Responsibilities

• Provide professional, responsive, and timely administrative support to Government leadership, program offices, and mission stakeholders.
• Coordinate and schedule meetings, conferences, working groups, and special events, including reserving meeting space, coordinating logistics, and supporting on-site execution.
• Prepare, edit, consolidate, and distribute presentations, executive briefings, staff reports, activity reports, agendas, correspondence, and other administrative documentation.
• Record, prepare, and distribute meeting minutes, ensuring action items and decisions are documented and tracked to completion.
• Coordinate pre- and post-event activities, including stakeholder communications, agenda development, biography collection, protocol coordination, room preparation, and audiovisual support.
• Support the planning, coordination, documentation, and execution of Government exchanges, conferences, and other collaborative initiatives involving DoD and external Government organizations.
• Maintain organizational calendars, coordinate executive schedules, and ensure timely communication of meetings, milestones, and deadlines.
• Maintain personnel rosters, organizational contact lists, and administrative records to ensure accurate and current information.
• Track personnel certifications, mandatory training, non-disclosure agreements (NDAs), and other compliance documentation for Government, military, and contractor personnel.
• Support personnel onboarding and offboarding activities, including processing access requests, Common Access Cards (CACs), security badging, equipment requests, network access, and other Government-directed administrative requirements.
• Update and monitor Government time and attendance systems, personnel accountability tools, and daily status reporting.
• Maintain organizational procedures, files, records, and knowledge repositories to ensure accurate documentation and efficient information management.
• Prepare, route, and track official correspondence, memorandums, agreements, and other administrative packages through appropriate approval channels.
• Assist with domestic and international travel planning, including preparing travel authorizations, travel packets, itineraries, and supporting documentation in accordance with Government policies and organizational requirements.
• Coordinate travel using Government-approved travel systems and track required documentation, including theater business clearances, letters of authorization, medical requirements, and CONUS Replacement Center (CRC) processing when applicable.
• Consolidate and prepare travel reports and provide administrative support for mission-related travel activities.
• Coordinate with Government personnel, military members, contractors, and external stakeholders to ensure effective communication and successful execution of administrative and operational requirements.
• Identify opportunities to improve administrative processes, workflow efficiency, and organizational effectiveness while supporting mission objectives.
• Perform additional administrative and operational support duties as assigned in support of Government mission requirements.

Required Qualifications:

• Active DoD Top Secret/SCI clearance
• Minimum level of experience: 1+ years