Public Company and Securities Support
Coordinate filing logistics with internal stakeholders, outside counsel, auditors, investor relations, and financial printers or filing agents, including EDGAR submission support, exhibit management, and filing-package assembly.
Support Section 16 filings (Forms 3, 4, and 5), including preparation, review coordination, and timely submission, and help maintain the list of Section 16 insiders.
Help administer the insider trading policy, including trading-window and blackout tracking and support for the Rule 10b5-1 plans program.
Prepare and administer D&O questionnaires and support related director and officer records.
Assist with the annual proxy statement, annual meeting logistics, and related public-company activities.
Support stock administration and equity matters, including maintaining cap table and equity grant records and beneficial ownership data used in Section 16 and proxy reporting, in coordination with Finance.
Support Nasdaq listing compliance, including listing notifications and related submissions.

Prepare Board and committee meeting materials, manage logistics, and coordinate scheduling.
Administer the board portal (for example, Diligent or Boardvantage), including posting materials and managing director access.
Draft and maintain minutes, resolutions, action items, and follow-ups.

Maintain minute books, resolutions, and governance records for domestic and foreign entities.
Support state and subsidiary filings, annual reports, good-standing maintenance, and registered-agent coordination.

Support litigation matters, including document organization, tracking, and coordination with outside counsel.
Track and administer insurance claims and related documentation.
Prepare responses to subpoenas and legal process, and coordinate collection and production of responsive materials.

Use AI tools and legal technology to streamline filing preparation, records management, and recurring workflows, and help identify opportunities to work more efficiently.
Partner with attorneys, Legal Operations, Finance, and other teams to keep matters moving and deadlines met.
Other duties as required from time to time.

Highly organized and detail-oriented, with a strong track record of managing deadline-driven filing and governance calendars.
Experience as a corporate or public-company paralegal, ideally supporting SEC filings, Section 16, board preparation, and entity management.
Sound judgment and discretion in handling confidential and material non-public information.
Experience supporting a Corporate Secretary, Board of Directors, and senior executives with sensitive, market-moving materials.
Proactive, dependable, and solutions-oriented, with a strong sense of ownership and accountability.
Comfort with AI tools and legal technology, or a strong interest and eagerness to adopt them in a legal-support context.
Clear communicator who works well with attorneys, executives, and cross-functional partners.

Minimum education: Bachelor’s degree, or an equivalent combination of education, training, and/or experience. Paralegal certificate from an ABA-approved program preferred.
8 or more years of corporate or public-company paralegal experience, ideally including a combination of law firm and in-house experience.
Working knowledge of SEC reporting requirements, Section 16, and Nasdaq listing standards and public-company governance practices.
Familiarity with public-company filing tools and processes (for example, EDGAR, XBRL, and Section 16 filing agents), board portals (for example, Diligent or Boardvantage), and entity management software.
Experience supporting stock administration and equity plan records is a plus.
Litigation, insurance claims, or subpoena and legal process support experience is a plus.
Comfort using AI tools to work more efficiently, or a genuine willingness to develop fluency in them.
Experience at a public technology or SaaS company is a plus.

Great healthcare benefits (100% healthcare premiums for family)
Competitive compensation
401K matching
RSU equity awards
Flexible vacation policy
Maternity & paternity leave
MacBook Pro to use for work plus a generous stipend to personalize your workstation
Childcare bonus
Commuter benefits
Culture that supports a healthy work-life balance

The base pay range for this position is $130,000 - $159,000.

We are proud to be an Equal Opportunity Employer.

Corporate Paralegal

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