Administration Executive

Job Description:

This role is the backbone of our day-to-day office experience — keeping operations smooth, employees supported, and the workplace running at its best. We are seeking an admin executive to manage day-to-day office administration. The ideal candidate should have excellent coordination skills, a positive attitude, strong attention to detail, resilience and a growth mindset.

Responsibilities of the Role:

• Office Administration:

  • Manage and oversee daily office operations to ensure a smooth and productive work environment.
  • Ensure office facilities, including lights, air conditioners and other essential infrastructure, are operational and functioning properly every day. You will need to liaise with the 2 office boys and the building facilities team for this.
  • Coordinate with vendors and service providers for maintenance and repairs as required.

• Office Inventory & Procurement Management:

  • Maintain and monitor office inventory, including stationery, pantry supplies and other day-to-day office essentials.
  • Manage inventory of company merchandise and branding materials such as T-shirts, mugs, diaries, welcome kits, and other office items.
  • Raise and track orders for office supplies and other requirements.
  • Maintain records of purchases, inventory, and vendor details.

• Travel & Business Bookings:

  • Coordinate and manage all business travel arrangements, including flight bookings, visa, hotel reservations, local transportation, and related logistics.
  • Support employees and leadership with travel-related requirements and documentation.

• Event Coordination:

  • Plan, organize, and coordinate office events, employee engagement activities, celebrations, meetings, and other company gatherings. Partner with the Employee Experience team as needed.
  • Manage event logistics, vendor coordination, procurement, and execution to ensure successful events.

Requirements for the Role:

• 2–4 years of experience in Office Administration, HR Administration, Workplace Operations, Facilities Management, or a related role.
• Bachelor's degree in any discipline.
• Experience managing office operations, inventory, vendor coordination, and business travel arrangements.
• Strong organizational and multitasking skills with excellent attention to detail.
• Effective communication and stakeholder management abilities.
• Basic knowledge of office productivity tools such as Word, Excel, PPT
• Comfortable working from the office five days a week.