Office Manager

The Office Manager is responsible for driving the efficiency and effectiveness of AHEAD India’s office operations. In addition to managing office operations, streamlines administrative processes and enhances workplace productivity. The individual in this role has to collaborate with internal and external stakeholders to maintain a smooth and well-functioning office environment.

Roles & Responsibilities:

Operations Support:

• 4+ years of experience managing office tasks with building management and vendors for office maintenance, repairs, and facilities-related tasks.
• Streamline office-wide communication systems to enhance information flow between departments.
• Develop and maintain standardized document management systems, ensuring consistency in formatting and organization.
• Plan and coordinate office-wide events, team-building activities, and company meetings, ensuring seamless execution.
• Oversee administrative functions and address office specific requests from leadership or teams.
• Manage office supplies, equipment and inventory ensuring everything is stocked and operational.
• Oversee inventory management for SWAG, gifts for Culture Crew events, catering, and other office-related items (stationary, kitchen supplies etc.)
• Supervise office activities, identify areas for process improvement, and implement solutions.
• Take ownership of the office budget, ensuring cost control and effective allocation of resources.
• Represent AHEAD as a first point of contact while welcoming clients, visitors, and employees.
• Manage key card access for the office (request new badges, distribute badges to employees and visitors).
• Manage conference room scheduling, overseeing logistics of catering and room set up and break down.
• Coordinate delivery of office supplies for additional locations as needed and ensure timely and accurate distribution.