Assistant Manager - Accounts & Finance

About the Role:

Accounting

• Accounting of Sales, Purchase, Expenses, JV etc
• Bank Reconciliation
• Monthly Entry for Prepaid and Provisions
• Entry for Petty Cash and Investments
• Entries for Payroll and Claims
• Preparation of Purchase Order, Invoices, Credit Note and Debit Note

Petty Cash

• Maintaining and disbursement of Petty Cash to Employees / Office Boy for petty Expenses
• Providing advance to Office boy and taking expense submission from him
• Preparing proper details / voucher for the expenses and attaching supporting to the same
• Checking Approval exist for all expenses done and liasing with concerned employees to get missing details
• Arranging withdrawal of cash from the Bank Account for Petty Cash
• Checking of Claims along with supporting and as per Limits mentioned in Policy
• Liaising with Employees to obtain missing documentation / approvals
• Maintaining and updating Master Claim Sheet

Statutory Compliance

• Updating TDS Tracker for the year
• Filing Challans Financial Year wise for future reference / Retrieval
• Ensuring all Compliance / Filings related to Direct, Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basis
• Preparing Transfer Pricing Statements and coordinating with consultant for TP Agreements
• Collaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of Goods

ROC

• Ensuring all ROC Compliances are done on timely basis
• Liaising with ROC Consultant as and when required.

Vendor Empanelment and Reconciliation

• Filling of Vendor Empanelment Forms
• Preparation of Vendor Account Reconciliation
• Lising with Vendor to procure proper invoices
• Sharing Bank Payment Advice with Vendors
• Replying to Vendor Queries

Banking Work

• Lising with Bank Representative for calling of Forms and Certificates
• Filling of Forms required for any service / request

Employee / Payroll Related

• Acting as intermediate between the Payroll Service Provider and the Employee in case of any disconnect related to Tax Queries / Documents.
• Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Gareth for Monthly Payroll Approval.

Accounts Finalization and Audit

• Providing basic data / support to Auditor for Accounts Finalization and Audit
• Closing books on Monthly basis
• Preparing Form 26AS Reconciliation

Budgeting and MIS

• Preparing Annual Budget and Re-forecast on Quarterly Basis
• Preparing Variance Analysis and Trend Analysis.
• Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics) as required by the Management
• Preparing Departmental Budget and tracking of actuals for comparison

Debtors and Receivable Management

• Preparing various Sales Analytic Report, Amortization Sheet and Debtors Statement
• Maintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.

Treasury Management

• Monitor and prepare cash flow to ensure liquidity for operations.
• Manage working capital, including accounts receivable and accounts payable
• Optimize deployment of funds to the right investment avenues.

Other Activity

• Correspondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.
• Co-ordination with Vendor to prepare DSC for Directors
• Filling up forms related to Import of Goods and assisting in factory operations
• Filing and Scanning of Document
• Any other Accounts Related Activity as allocated from Time to Time