PMO Specialist

Company Overview

Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact.

Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.

At Acentra Health, we embrace emerging technologies, including artificial intelligence and advanced analytics that can be utilized to improve processes, enhance decision-making, and drive better health outcomes. We value professionals who are curious about new technologies and motivated to use innovative tools to increase efficiency, quality, and impact in their roles.

Job Summary and Responsibilities

• Applies project management methodologies (Agile, Waterfall, Hybrid) as they relate to scheduling and planning.
• Develops and maintains project schedules throughout the entirety of the project life cycle with support from project team members; collaborates with the team to gather status updates and incorporate changes.
• Supports senior schedulers and project managers in making adjustments to project schedules as needed.
• Conducts scheduling analysis to ensure schedules are structured to align with project and client goals and objectives.
• Proactively ensures sufficient time is built in for key deliverables and milestones within project schedules.
• Generates schedule reports and supports status or workstream meetings with schedule data, agendas, and notes; establishes, collects, and reports on project metrics.
• Assists in the preparation of periodic status reports to keep leadership informed of project progress.
• Inputs and updates tasks, milestones, dependencies, and timelines in Microsoft Project or similar tools.
• Tracks and maintains schedule-related documents and artifacts in project repositories (e.g., SharePoint) and supports scheduling management systems and reporting processes.
• Ensures that project schedules align to budgetary requirements and provides analysis to assess any impacts on project cost or schedule.
• Develops and performs analysis of the critical path and constraints to determine the effects of changes and recommend workarounds.
• Conducts recovery analysis and recommends corrective actions for slipped schedules.
• Works with project team members to status activities and collaborates with clients to incorporate schedule needs into the master schedule.
• Supports the identification, escalation, and tracking of risks, issues, action items, and change requests per project process.
• Functions as an individual contributor under moderate supervision.

Job Requirements and Qualifications

• Bachelor's degree required (Business, Healthcare, Information Systems, or related field).
• Proficient with Microsoft Office (Word, Excel, Visio, SharePoint, PowerPoint); direct experience using Microsoft Project or similar tools required.
• Strong attention to detail and time management skills.
• Good verbal and written communication skills.
• Comfortable working in a team-oriented, remote environment.
• Strong understanding of IT project management and can create and manage project plans.
• Strong problem-solving, analytical, and evaluative skills
• Experience producing schedule dashboards or reports using Excel, Power BI, or comparable reporting tools is preferred.
• Ability to manage multiple schedules and deadlines while maintaining data quality and appropriate documentation.